About Brockton:
Nestled in the rolling countryside of the Saugeen and Teeswater Rivers, the Municipality of Brockton is a friendly rural community with innovative industry and a vibrant downtown core. Brockton is a full-service community with a range of government services, top-notch schools and childcare, a hospital, community centres, and a wide array of outdoor recreation from golf, fishing, hiking and paddling the Saugeen River, to snowmobiling and cross-country skiing in the winter. Brockton is a wonderful place to live, work and play!
About the Position:
The Community Services Administrative Assistant provides efficient administrative, financial and organizational support to the Community Services Department.
Primary Responsibilities:
Administration
- Performs general administrative duties related to Community Services/Recreation including but not limited to general data entry, records keeping, compiles statistical data, composes letters, emails, memos and forms.
- Assist in developing layouts and production of advertisements, brochures, seasonal guides, promotions and posters for recreation programs, events and departmental projects.
- Responsible for the Community Services/Recreation department webpages and social media updates as assigned, including sponsorships.
- Attends Recreation related Committee meetings as required, prepares agendas and completes meeting minutes using E-Scribe Software.
- Responsible for updating fees, setting up and managing facilities, products, stores, and assisting with program set up in the recreation Management Software.
- Responsible for scheduling the LED score clock.
- Responsible for sponsorship programs, including public skating sponsorship, pool sponsorship, and wall panel advertisements. Invoicing and ensuring payments are completed.
Facility Bookings
- Receives and processes facility booking requests, maintains master schedules for indoor and outdoor municipal facilities, parks, sports fields and ice pad, including seasonal bookings, one-time bookings, socials, large-scale special events, tournaments, practices and playoffs.
- Review all facility contract related documentation prior to use of facility ensuring certificate of insurance and special occasion permits (where applicable), including licensed event checklist are submitted and payment is received in accordance with the approved payment schedule.
- Organize and attend meetings with user groups, including special event organizers.
- Coordinates event staff i.e. Bartenders and Security as required.
Financial
- Responsible for processing payment, monitoring overdue accounts, revenue collection for program registration, admissions, facility bookings, Lobies Campground and all other recreation service revenue using Recreation Management Software (Perfect Mind) and Keystone when applicable.
- Responsible for Point of Sale, balancing and reconciliation of all cash and preparing bank deposits daily in accordance with policy and procedures established by the Community Services Department and Chief Financial Officer.
Qualifications/Knowledge/Skills Required:
- 2 years’ diploma in recreation, business or administration considered an asset.
- One to two years of experience in an office setting in a customer service role. Municipal experience preferred
- Excellent Communication (written, oral and interpersonal) skills.
- Strong interpersonal communication skills (teamwork, positive attitude, professionalism, tact and good judgement skills)
- Demonstrated strong organizational skills and the capacity to multi-task in a fast-paced environment, responding with flexibility to changing priorities.
- Demonstrated knowledge of Microsoft Windows and Office Suite (outlook, word, excel, power point) communications and presentation software including demonstrated knowledge of website maintenance.
- Point of Sale and cash handling experience.
- Experience with Recreation Software is an asset (PerfectMind).
- Experience with Financial management software is an asset. (Keystone)
- Demonstrated knowledge of role and responsibilities under the Occupational Health and Safety Act.
- Clear Vulnerable Sector Checks
- Possess a valid Standard First Aid/CPR/AED Certificate.
- Possess a valid Class “G” Driver’s Licence in good standing.
View the comprehensive job task list.
What we offer you:
- Annual salary between $53,708 - $62,845 depending on qualifications and experience.
- Typical work week is Monday to Friday, 35 hours per week.
- We offer a comprehensive benefits package that includes vacation, sick/personal days, and health benefits package.
- Enrolment in OMERS pension plan.
- Development opportunities through training or continuous learning. The Municipality of Brockton promotes a productive team environment for personal growth and success.
- Access to Employee Family Assistance Plan.
Vacancy:
This posting is for an existing role within our organization. Internal and external candidates are invited to apply.
Applications:
If you are looking for an opportunity to be progressive, innovative and supportive in a leadership role with a comprehensive benefits package please submit your resume and cover letter in confidence to the undersigned by 9:00 a.m. Thursday, March 26th, 2026, via the online form, e-mail or regular mail. It should be noted that only those individuals selected for an interview will be contacted. Artificial intelligence (AI) is not used to screen candidates.
To apply for this opportunity, click on the 'Apply Now' button below.
The Municipality of Brockton is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the Municipality of Brockton will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the Municipality of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.